Submissions

Topical areas of interest include, but are not limited to:

Key Dates (Virtual Presentations)

• November 1, 2020: Abstract due (via Easychair)
• December 1, 2020: Short paper (max. 4 pages) due (via Easychair)
• December 10, 2020: Registration and virtual presentation submission deadline

Abstract Submission

Please submit your abstract through the following link in Easychair:
Easychair link

Please prepare your abstract using the following template.
Template link

If you have used EasyChair before, you can use the same username and password. If this is your first time using EasyChair, you will need to register for an account before submitting your abstract. 

The criteria for accepting abstracts for the conference include: relevancy to the conference themes, clear writing, aims, and objectives of the study clearly presented, novelty elaborated, and methodology of the work briefly mentioned. 

You will be notified about the acceptance or rejection of your abstract before or on the abstract notification date.

If you face any difficulties in the submission of your abstract, please contact the organizing team at ieees12@hbku.edu.qa 

Each registered author may submit and present two papers at most. 

Paper Submission 

The short papers (max. 4 pages) will be included in the IEEES-12 Conference Proceedings.

Please prepare your short paper using the following template
Template link

Please submit your short paper as per the guidelines and template latest on the due date mentioned above through EasyChair:
Easychair

Content Guidelines

• The official language of the symposium is English. 
• The title of the abstract must reflect the work.
• The full names (first and last names), titles, organizations, and email addresses of all authors must be clearly stated. Contact information (i.e., mailing addresses and telephone) must be added.
• Abstracts (not including the titles) must not exceed 300 words.
• At least one of the authors named in the abstract must register for the symposium by the  registration due date. Only abstracts submitted by authors who have registered for the symposium shall be included in the program.
• The registration fee includes only two papers. Participants who would like to send additional papers should pay 50% of the registration fee for each extra paper.
• The submitting author is responsible for ensuring that the article’s publication has been approved by all other co-authors and takes responsibility for the paper during submission and peer review.
• Articles submitted should report original and previously unpublished findings. Practising ethical conduct is very critical in the academic world. Hence, no act of plagiarism can be tolerated.
• All papers will be subjected to peer-reviews based on relevancy, structure, research method, ethical conduct, language standard, innovativeness, references, hypothesis, result presentation, proficiency, and format.
• The length of the presentations should be around 15 minutes including a Q&A section. You can use any form of presentation you wish. Presenters would be requested to arrive at the designated venue 10 minutes before the session begins and report to the session chair. 

Poster Presentation Guidelines

• Poster submissions must be in Power Point presentation (maximum of 3 slides) and played during 3-5 minutes in the designated timeslot. 
• Authors should be ready on the online platform during their allocated time, and answer any questions from the attendees.

Instructions for Abstract/Full Paper Submission

The instructions as well as guidelines to submit your paper through EasyChair are given as below:

1. If you already have an EasyChair account from another conference, you can use that account to submit a paper to IEEES-12, or go to the IEEES-12 EasyChair page.
2. If you have not used the EasyChair Conference System previously, go to www.easychair.org and click “sign up” to create an account.
3. You will have to indicate your name and a valid e-mail address, and set a password.
4. You will then receive a confirmation e-mail. To continue, click the confirmation link.
5. Complete the sign-up process by filling out your account information and click “create my account”.
6. Sign into IEEES-12 EasyChair page.
7. Click “New Submission” from menu to upload your manuscript.
8. Fill in your “address for correspondence”. Make sure your correspondence information is correct.
9. Next, you can add authors to your submission manually. By default, three author forms are shown; additional forms can be added by clicking the link “add more authors” at the bottom of the third author form.
10. Fill in the paper “Title”, “Abstract”, and “Keywords” (one per line without any special characters).
11. Upload the file of the abstract/short paper by clicking on the “choose file” button in the “Upload Paper” section. Complete the process by finding and selecting the proper file. Click “Submit Paper” to finish.
12. You will then be taken to your paper’s main page which will have several links in the top right-hand corner. Here, you have the option to update or withdraw your submission until the submission deadline. To submit an updated version of your paper, click “Update file” and attach your updated paper. The version that will be considered for review will be the one uploaded here at the time of the submission deadline.