• Procedures and Guidelines
  • NEW! Graduate Student Employment Under Sponsored Research Grants
  • Hiring Procedure on External Grant
• Forms and Templates
  Required forms for New hiring requests
  • Internal Hiring Request
  • Graduate Student Sponsored Research Agreement
  • QF Students payment form
• Required Forms for Renewal/ Extension Request: Please submit at least 3 months before the end of contracts.
  • Renewal/Extension- Internal hiring form

• Procedures and Guidelines:
  • Travel Procedure on External Research Grants
• Forms and templates:
  • Authorization to Travel on Sponsored Project
  • Freelancer Business Travel Form ( if Traveler is a Freelancer)
  • Reimbursement expense form.

For any Material Requisition (MR) and Blanket Purchase (BPA) requests:

• Procedures and Guidelines:
  • Procurement Procedure on External Research Grants
• Forms and templates:
  • MR Form
  • BPA Form
  • QF Scope of Work
  • Single Source Justification (SSJ)

For any changes to be made to the project such as budget, adding PIs etc.

• Required Forms for Change Request (CR):
  • Amendment-Change Request-HBKU
  • Amendment-Change Request- Collobrator
  • No objection letter for changing current LPI

For processing of invoices:

• Required Forms for Invoicing:
  • Payment Request Form
  • Timesheet Template
  • Work Completion Certificate (WCC) Form
  • Reconciliation form

• Post-Award Management Procedure

• Award Close-Out Checklist
• Close-Out Letter