Institutional Biosafety Coordinator | Hamad Bin Khalifa University
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End Date: 23 Jan 2025

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Hamad Bin Khalifa University (HBKU), a member of the Qatar Foundation for Education, Science, and Community Development (QF), was founded in 2010 to continue fulfilling QF’s vision of unlocking human potential. HBKU is a homegrown research and graduate studies University that acts as a catalyst for positive transformation in Qatar and the region while having a global impact.

Research is integral to Hamad Bin Khalifa University's mission to help build human capacity in Qatar. It thrives across its six colleges and three national research institutes to advance science and technology across various disciplines and to find solutions for many local, and global challenges.

The Hamad Bin Khalifa University Institutional Biosafety Committee (HBKU-IBC) is constituted to develop and implement institutional biosafety policies and codes of practice. The IBC has the responsibility to ensure that all biomedical research activities involving hazardous materials that may have the capacity to produce adverse effects on human beings, animals, or the environment are conducted in a safe manner and line with applicable regulations.

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Hamad Bin Khalifa University is inviting applications for the position of Institutional Biosafety Coordinator. The selected candidate will be responsible for the effective functioning of the HBKU-institutional biosafety and serve as the primary resource for all applicants.

  • Ensure the compliance of study protocols submitted to the HBKU-IBC involving biohazardous materials.
  • Facilitate the review process of study protocols ensuring adherence to relevant regulatory requirements, institutional policies, and ethical guidelines.
  • Receive, review, and track all new and continuing applications ensuring protocols are processed efficiently and following regulatory requirements.
  • Respond to queries from Pis and provide guidance regarding the IBC submission process ensuring compliance with ethical standards for research involving biohazardous materials.
  • Acquire and develop knowledge and capabilities in ethics and safety measures when handling biohazardous materials and assisting the IBC members in resolving submission-related issues.
  • Manage the IBC Cayuse submission system, create new user accounts, and troubleshoot issues with the system.
  • Organize IBC meetings, prepare meeting agendas and minutes, and distribute review materials to committee members on time as well as serve as a facilitator during IBC meetings.
  • Submit IBC decisions, draft approval letters and exemption certificates, communicate the approvals to Pts and facilitate any required revisions or clarifications to research protocols.
  • Maintain accurate and up-to-date records of IBC activities, submission data, decisions, and other correspondence.
  • Liaise between Pis, the IBC Committee members, administrative staff, and other stakeholders communicating IBC policies, procedures, and decisions effectively and on time.
  • Maintain and update the IBC member information including rosters, CVs, and certificates.
  • Prepare reports on IBC activities, submission status, and other relevant metrics.
  • Monitor the compliance of all activities within the IBC office to ensure compliance with regulatory requirements.
  • Assist in developing, recommending, and implementing policies and procedures to enhance the efficiency of committee operations and office functions.
  • Conduct periodic audits of IBC files to ensure completeness and compliance with regulatory standards.
  • Other reasonable tasks as assigned by the supervisor.

  • Bachelor’s degree in a relevant field & 2-5 years of relevant full-time work experience in research administration, biosafety, regulatory compliance, or a related field, preferably in an academic setting.
  • Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
  • Attention to detail and a commitment to accuracy in document review.
  • Ability to work independently and collaboratively in a fast-paced environment with diverse stakeholders.
  • Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely; Arabic proficiency is an advantage.
  • Proficiency in MS Office applications.

To apply, please follow this link
Additional documents may be solicited from short-listed candidates.

Applications will be reviewed immediately and continue on a rolling basis until the position is filled. Shortlisted candidates will be contacted for interviews.

HBKU offers an attractive compensation package that includes a tax-free salary and additional benefits such as an accommodation allowance, annual paid leave, and medical insurance.

Hamad Bin Khalifa University is an equal opportunity educator and employer. We are committed to maintaining a culturally and academically diverse staff of the highest caliber.